Fuel Experiences is the latest innovation to come from BaxterStorey, an independent hospitality food service provider operating in the Business & Industry sector. FUEL is our food experiences agency, delivering our clients the best of the street food scene in their workplace, plus access to masterclasses, experiences and meal kit deliveries.
We are looking for a knowledgeable and enthusiastic Events Coordinator to take ownership of event enquiries and delivery, with the support of the Head of Operations, in addition to day-to-day admin and financial tasks. This role is integral to the operation of Fuel and so we are looking for a self starting, ambitious and organised foodie who is looking to explore a career in events as we grow the team. Reporting to the Head of Operations, the role is responsible for managing day-to-day finances and will be supporting events from enquiry to delivery. We are looking for a commercially minded, pro-active worker who has a passion for the food & beverage industry, whilst being adaptable to many different situations. We are a small and close-knit team, so a team player and a can-do attitude is a must!
Responsibilities
Operational
- Monitoring the Fuel shared inbox for event bookings and responding or forwarding on to relevant Fuel team member
- Creating event proposals and quotes for incoming enquiries
- Communicating with event bookers and partners to deliver the best experience from our portfolio for the event
- Attending large events to ensure a great experience for the client
- Build great professional relationships with our partner portfolio, based on trust and consistency
- Issuing Job Cards for events
- Uploading new products to e-commerce site
- Processing e-commerce gift vouchers
- Processing B2B e-commerce orders
- Managing Partner Profile uploads on FuelExperiences.com
Financial Admin
- Update the Sales Pipeline tracker in line with enquiries received
- Responsible for processing all invoices and correctly inputting e-commerce sales and processing cost transfers
- Ensuring costs are accurately captured and recorded in the correct periods on the Fuel bookings tracker
- Generating outgoing client and partner invoices in correct period
- Taking ownership of the Finance inbox, responding to any partner queries
- Liaising with partner accounts departments in chasing outstanding invoices and debt
Person Spec
- Team Player
- Pro-active approach
- Confident communicator
- Excellent commercial understanding
- Great excel skills
- Passion for food
- Experience with Evolution system is preferable
Benefits
- 20% discount on Fuel platform
- Option to work from home 2 days a week or as per business requirements
- Free meal when at client location
- 28 days holiday inclusive of bank holidays
- Discounts available from Hapi App from high street shops, restaurants and cinemas